CIORA Grant Application Offline Form

Application Guidelines

This form is only a template and cannot be uploaded. Grants must be submitted online

The grant application must be no more than 10 pages (excluding CVs). The 10 pages include the grant submission page (lay summary, background, methods, impact, feasibility, timeline, and project leverages) which allows a maximum 3,000-word limit combined (approximately 6 pages). The remaining pages can be used to upload supporting documents (letters of support, references, budget, etc.). The review scoring scheme is provided in brackets beside each category. Tip: use the tab key to move to next section on grant submission page.
The components of the grant proposal and review scoring scheme are listed below:

Scientific Abstract (maximum 500 words) - summarize the research question, background, methods, impact and feasibility of the project.

Lay Summary (maximum 500 words)- lay reviewer will only read this part of your grant, please be clear on your details.

Research Question (maximum 250 words)- overall objectives and/or hypothesis.

Background (5 points) - provides context and preliminary results, if available.

Methods (25 points)

Specific aims (5 points)

Description of the study population (5 points)

Study design/implementation (5 points)

Outcome measures (including measurable outcomes and definitions of success) (5 points)

Statistical plan (including sample size justification). Expertise of a methodologist is recommended. (5 points)

Impact (10 points) - expected results, project deliverables and dissemination (include how this project will impact rheumatology care).

Feasibility and sustainability (10 points) - Applicants must demonstrate scientific and technical feasibility (e.g. research team, role of Principal Applicants/Co-applicants, recruitment, acquisition of data, access to necessary equipment, etc.). They must address limitations and pitfalls. They must also demonstrate realistic timelines and milestones. Optionally, applicants who submit projects that rely on existing resources (e.g. databases, established research infrastructure, equipment) and collaborators may submit letters of support to provide further evidence of feasibility. Finally, applicants must provide evidence of sustainability i.e. what happens when the grant is over?

Timeline (refer to Timeline Template for more details) - This is a text only field, tables can be uploaded in the Upload section of the application.

Description of how this project leverages other funding (if applicable) - All candidates must declare all potentially overlapping grants with full disclosure so the committee can decide if funding needs to be altered. If the proposal submitted is part of a larger project that has received prior CIORA funding or funding from another source, provide a description of how this project leverages other funding.

Acknowledgements - The Principal Applicant(s) must confirm that all investigators are aware of the application and agree to be an applicant or co-applicant on the CIORA grant as submitted. The Principal Applicant(s) must confirm that they cannot apply for another grant as a Principal Applicant until the final progress report has been approved on this grant.

Curriculum Vitae (CVs) - An abbreviated CV from a maximum of 5 key applicants (maximum 2 pages for each applicant), which should include the applicant’s credentials, all awarded grant funding and publications (total and those over the last 5 years). The remaining co-applicants can be listed on a table and include names, degrees, position (including university, if applicable), areas of expertise and role on the project.

Budget - Upload one budget per grant in either word or excel format. Budgets must be well-justified and for a maximum of one year of funding (for one-year grant) and for a maximum of two years of funding (for two year grant). The budget should detail the total funds required for the endeavor and the amount requested from CIORA (file size maximum 500mb). Abstract submission costs and /or publication fees, up to a maximum of $1000. The budget will not include travel for abstract presentation to any meeting. Refer to Fundable & Non-Fundable Items for more details.

References (Word or PDF only)

Images (Word or PDF only) - This field is optional.

Letters of Support - Applicants who submit projects that rely on existing resources (e.g. databases, established research infrastructure, equipment) and collaborators may submit letters of support to provide further evidence of feasibility. This field is optional.

Appendixes (Word, PDF, PPT or excel only).- This field is optional.

Please see CIORA Grant Terms of Reference for more specific instructions on how to complete the grant application.

A CONFIRMATION OF RECEIPT email will be sent within 24 hours of the application submission. If a CONFIRMATION OF RECEIPT email is NOT received, the onus is on the individual submitting the application to follow-up with Virginia Hopkins to ensure that the application was received. We want to ensure that all applications submitted are received; we appreciate your assistance with this process.

If you have any questions, please contact:

Virginia Hopkins
Manager, Innovation and Research - Gestionnaire, innovation et recherche
Canadian Rheumatology Association - Société canadienne de rhumatologie
280-13300 Tecumseh Road E. | Suite 386 | Tecumseh | Ontario | N8N 4R8 |905-952-0698 ext. 3
vhopkins@rheum.ca
Website: rheum.ca

ONLINE submission: https://speakerready.com/abstracts/CIORA/index.php

System Pages

1. Principal Applicant

2. Additional Principal Applicants/Co-applicants

3. Grant Submission

4. Uploads

1. Principal Applicant Information The Application requires that all additional principal applicants, co-applicant or collaborators are included*
All Applicants that are not designated as Principal Applicant or Collaborator will be designated as a co-applicant.
You will need to designate a "Correspondent" for each applicant that should receive communication about this application. You must choose at least one applicant for correspondence and one investigator as the principal applicant.
You can add up to 25 applicants (maximum of 3 principal applicants). If you need to add more, please contact CIORA at virginia@rheum.ca *Collaborator is an individual who provides a service but does not make a contribution to the project (e.g. access to equipment, training in a specialized technique, statistical analysis, access to a patient population, etc.).

*First Name:
Middle Initial:
*Last Name:
*Address:
*City:
*State/Province:
*Zip/Postal Code:
*Country:
*Institution:
*Work Phone:
FAX:
*Primary E-mail:
*Confirm E-mail:

*Is this a basic science grant application?
Yes	☐	No	☐
*Has the applicant received prior funding for this project from CIORA or any other funding agency?
Yes	☐	No	☐

2. Additional Principal Applicants/Co-applicants/Collaborators

(You are allowed up to 20 participants on a grant. Please simply copy this page and paste for each person.)

*First Name:
Middle Initial:
*Last Name:
*Address:
Address (cont.):
*City:
*State/Province:
*Zip/Postal Code:
*Country:
*Institution:
*Work Phone:
FAX:
*Primary E-mail:
*Confirm E-mail:

3.Grant Submission

*Please choose the type of grant you are applying for (select one only)

Academic clinical research initiatives related to Rheumatic Diseases

Clinical research initiative by a community rheumatologist related to Rheumatic Diseases

*Does this project require ethics approval? E.g., if human subjects are involved you will need ethics approval. Ethics approval is required before funding commences. Proof of submission to IRB will be accepted (global ethics may be used, contact vhopkins@rheum.ca if assistance is required).
Yes
No

*Please describe how this grant fits the type of grant you are applying for. Please note that if this grant does not fit the category selected, it will not be accepted:(maximum 500 words)

Please identify if this is a Pediatric or Adult Rheumatology application: Pediatric Adult Rheumatology *Funds Requested from CIORA:
1 year grant (maximum $75,000)	☐	2 year grant (maximum $120,000)	☐
Lay reviewer will only read this part of your grant, please be clear on your details.
*Amount Requested from CIORA (format needs to be: XX,XXX):
*Will this project have a sustainable impact? (I.e. has additional funding for support been secured once CIORA funding is complete?) A letter of support will need to be uploaded:
Yes	☐	No	☐

*Title of Project:

Please submit the following:

*Scientific Abstract: (maximum 500 words): summarize the research question, background, methods, impact and feasibility of the project.

The following fields on this page (lay summary, , research question, background, methods, impact, , Feasibility and sustainability , timeline and project leverages) have a 3,000 word limit combined (approximately 6 pages). The review scoring scheme is provided in brackets beside each category. Please save your work intermittently by clicking on the 'save' button under each field.

*Lay Summary (maximum 500 words): lay reviewer will only read this part of your grant, please be clear on your details.

*Research Question (maximum 250 words)- overall objectives and/or hypothesis

*Background (5 points) - provides context and preliminary results, if available.

*Methods (25 points):

Methods should include:

Specific aims (5 points)

Description of the study population (5 points)

Study design/implementation (5 points)

Outcome measures (including measurable and outcomes and definitions of success) (5 points)

Statistical plan (including sample size justification). Expertise of a methodologist is recommended (5 points)

*Impact (10 points) - expected results, project deliverables and dissemination (include how this project will impact rheumatology care).

*Feasibility and sustainability (10 points):

Applicants must demonstrate scientific and technical feasibility (e.g. research team, role of Principal Applicants/Co-applicants, recruitment, acquisition of data, access to necessary equipment, etc.). They must address limitations and pitfalls. They must also demonstrate realistic timelines and milestones. Optionally, applicants who submit projects that rely on existing resources (e.g. databases, established research infrastructure, equipment) and collaborators may submit letters of support to provide further evidence of feasibility. Finally, applicants must provide evidence of sustainability i.e. what happens when the grant is over?

*Timeline (refer to Timeline Template for more details) - This is a text only field, tables can be uploaded in the Upload section of the application.

Description of how this project leverages other funding (if applicable):

All candidates must declare all potentially overlapping grants with full disclosure so the committee can decide if funding needs to be altered. If the proposal submitted is part of a larger project that has received prior CIORA funding or funding from another source, provide a description of how this project leverages other funding.

*The Principal Applicant confirms that all investigators are aware of the application and agree to be an applicant or co-applicant on the CIORA grant as submitted.

*The Principal Applicant confirms they cannot apply for another grant as a Principal Applicant until the final progress report has been approved on this grant.

Upload Documents

You will need to upload or attach the following for completion of your Grant Application:

*Curriculum Vitae (CVs)

Please upload a maximum of 5 CV’s of key applicants per application ( CV’s must be a maximum of 2 pages for each applicant), in a word or PDF format which should include the applicant’s credentials, all awarded grant funding and publications (total and those over the last 5 years). File size maximum: 500mb. A table listing all other expertise involved may be uploaded. . Browse to each file and upload each individually.
It is important that the name of the file be the first and last name of the author. The file name should be as follows:
Brown_John.doc. (last name + underscore + first name.)
Please leave out any hyphens or dashes in the file name as they may impede the file upload. The system will automatically attach the application number to the beginning of the file name.

*Budget

Please upload one budget per grant in either word or excel format. Budgets must be well-justified and for a maximum of one year of funding (for one year grant) and for a maximum of two years of funding (for two year grant). The budget should detail the total funds required for the endeavor and the amount requested from CIORA. File size maximum: 500MB.
It is important that the name of the file is ‘budget’. The system will automatically attach the application number to the beginning of the file name.

*References

Please upload one reference file per grant in word format. File size maximum: 500MB.
It is important that the name of the file is ‘References’. The system will automatically attach the application number to the beginning of the file name.

Images

If tables, graphs or diagrams are used in your application, please upload here. Jpegs and tiffs are recommended. File size maximum: 500MB.

Letter of Support

Letters of support demonstrating feasibility are encouraged. File size maximum: 500mb.

Applicants who submit projects that rely on existing resources (e.g. databases, established research infrastructure, equipment) and collaborators may submit letters of support to provide further evidence of feasibility.
Appendixes

If any appendixes are needed to be attached, please upload here. (e.g. Timeline, patient questionnaires) File size maximum: 500mb.

It is important that the name of the file is ‘Appendix’. The system will automatically attach the application number to the beginning of the file name.

If you have any questions, please contact:

Virginia Hopkins
Manager, Innovation and Research - Gestionnaire, innovation et recherche
Canadian Rheumatology Association - Société canadienne de rhumatologie
280-13300 Tecumseh Road E. | Suite 386 | Tecumseh | Ontario | N8N 4R8 |905-952-0698 ext. 3

Email: vhopkins@rheum.caWebsite: rheum.ca